Meetings and Minutes

• August 19, 2019

  Sunset Ridge Golf Course

  Attendance:

  Officers:K. Johnson, C. VanOrder, R. Durand, J. Darminio

  Board Members: M. Kaczor, K. Shanahan, T/ME. Sullivan

  Athletic Director:M. Free

  Team Reps:C. Suarez (Football), C. Shea (Cross Country), D. Bird (Girls Soccer), K. Worden (Baseball), P. White (Boys Soccer), K. Ciota (Wrestling), L. Wynne (Softball), K. Keller (Girls Basketball), P. Falge (Volleyball)

  Review of June 10, 2019 minutes:*Motion made by K. Johnson to approve the minutes of June 10, 2019 as written, 2^ndby C. VanOrder APPROVED (7-0)

  Received Thank You cards from many of the scholarship recipient students.  J Bristol also received letter from parents of Brian Romano (In Memory Scholarship).  K. Johnson read aloud and it included a change in the description of scholarship.

  Membership letterssent out with school information to all students – 575 copies

  Treasurer’s Report:About $10,500 in available funds *Motion made by K. Johnson to accept treasurer’s report. 2^ndby C. VanOrder (7-0)

• ·      2 donations made by Booster Club: $100 Helping Hounds (in honor of Penny Poorman) and $100 Holy Family (in honor of Jennifer Connell)
• ·      In Memoriam donations to be made to the Booster Club from Percy Clarke and Lynn Rivett (Michael Carlson Scholarship) – sending Thank You cards to families
• ·      Need to decide by January to use Wild Apricot or Paypal for payment system; fees associated with both

• Fund Requests

• a.   Sports Hall of Fame - $750 to sponsor table for girls soccer team 2003/04 – Coach Updike to pick 10 people at table- Motion to approve by Rosalie Durand; 2^ndCathy VanOrder; 3^rdMary Ellen Sullivan APPROVED           
• b.   Football - $612.50 (half of cost) for Transport Bags – will stay with program after players leave – bags are $35 each – current bags falling apart; Board APPROVED (6-1)
• c.    Baseball – TBD amount for Indoor Batting Cage – used by all programs - table until more information available
• d.   Cox Bench – tabled for next meeting

• Snack Shack 

• o  Cleaning date for August 28th after 4pm; same night as first boys soccer scrimmage – drinks and snacks only
• o  Not usually open for Cross Country due to start line or tennis due to low attendance but will advertise open with signs if can piggy back with other sports games at same time
• o  October 4 – Football Senior Night and Homecoming  vs Solvay
• o  Parent Reps working shifts; no training needed; remind to wear hat
• o  Still using the point system for the concession stand; larger teams must fulfill 4 points of volunteering at concession stand  (ie football, lacrosse, soccer, etc) vs smaller teams at 2 points (ie basketball, tennis, etc)

• Pumpkin Trail Run, Sept 15 at 10am

• o  5k run/walk
• o  New this year is 10k for runners set up in additional field across street set up   by Adam Collister
• o  Concerned about low attendance last year – now can signup at runsignup.com
• o  Team Reps send out flyers to team (completely voluntary if students participate)

• Alumni Weekend 

• ·      email vote APPROVED to sell tshirts and profit off tshirt sales at Booster Club   tent; Sports Hall of Fame Committee setting up tent

• Merchandise Sales/Fall Fundraisers

• ·      Several teams selling clothing; Lacrosse have fundraiser at Wildcat TBD and November 3^rdBaseball fundraiser along with stadium seat sales
• ·      Several request from Booster club for “old version” of stadium blankets and      umbrellas

•             

  Mike Free Update 

• o  Lockers done (waiting for combinations); combinations locked inside lockers by installers 
• o  Shifting start times of fall practice to later in August; winter practices start November 18^thand spring practices to March 16^th ; next year 2020 will start a week later; there will be less resting during sectional time and reduced number of required practices (6 required practice times for first scrimmage/game except for football, baseball, etc)
• o  Baseball scoreboard is missing inning counts and not working correctly; $10K to replace or $750 - $1K for quick fix; trying to get budgeted with turf; will not come out of Booster Club funds

Motion made by R. Durand to adjourn. 2^ndK. Shanahan APPROVED (7-0)

NEXT MEETING: MONDAY SEPTEMBER 9^th, 2019 @ 6PM HS LIBRARY